Jobs

Administrative Assistant

The administrative assistant for Everyday Democracy is a vital member of the organization, providing primary administrative support to the Executive Director; and to key other managers as projects require.  This individual will frequently represent “first impressions” of the organization to inquiring organizations as well as constituents. The ability to handle multiple responsibilities and work collaboratively in a team environment is essential to success.  The ideal candidate will thrive in an environment where inclusiveness is valued.  He or she will be expected to be a self starter, and have the ability to complete projects with little supervision and direction.

Essential Responsibilities and Duties: 

• Coordinate and maintain executive director’s calendar, schedule appointments, and organize her travel plans
• Prepare correspondence, reports, proposals, spreadsheets and/or charts

• Organize and maintain files (electronic and hard copy) for director and on special projects
• Serve as first contact for many organizational inquiries, and directing these inquiries to the appropriate personnel
• Schedule key staff and board meetings at the direction of the executive director: Prepare preliminary agendas and materials, take meeting notes, keep list of follow-up action items
• Conduct research and collect data for special projects
• Proofread and edit materials for formatting, style, grammar and spelling
• Communicate with the board of the organization at the direction of the executive director

Knowledge, Skills, and Required Abilities:   

• Excellent organizational skills and ability to multi-task, with attention to detail and accuracy
• Excellent writing, editing, proofreading, and oral communication skills
• Ability to manage deadlines and handle multiple responsibilities simultaneously
• Strong interpersonal skills and good judgment, demonstrating poise and diplomacy
• Knowledge of and competence in working with people from diverse communities
• Excellent collaboration skills and ability to work in a team environment
• Superior work ethic and service orientation 
•  The highest degree of integrity in handling confidential information and communication
• Ability to maintain data security
• A professional approach in delegating and disseminating information and or assignments to personnel in non reporting roles

What we Offer and How to Apply:  

Everyday Democracy is an equal opportunity employer.  We support a transparent and inclusive workplace environment which embraces differences and makes the most of the diverse perspectives, experiences and backgrounds of the organization’s staff.  Our diversity enables us to better serve the needs of communities across the country and to understand the multifaceted issues people face. We offer opportunities for employees to gain additional skills through cross-team projects and assignments. Salary commensurate with experience.  Competitive benefits include health, dental, vision, short & long-term disability, flexible spending program, retirement plan, flex-time, vacation, and paid time off.

To apply, e-mail your résumé and a cover letter describing why you are interested in this work and summarizing why you should be considered for this job to:  jobs@everyday-democracy.org.

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NO CALLS PLEASE.